Timeline for Intern/Residency Applications
Preparation for the match process should begin during the third year of medical school and continue throughout the fourth year.
Once the majority of your third year rotations have been completed, you may have determined the field of medicine in which you would like to train and practice in the future and the training programs to which you will apply. Those who have not made this choice should schedule electives in areas of interest early, in order to help make your choice. In addition, seek information from faculty and other physicians in your areas of interest. Students may reach out to Student Affairs for a mentor in a particular specialty to further guide you. Students are also welcome to contact Faculty within a field of medicine you are interested in.
Use the following timeline as a guide while planning the internship/residency application and match process. As a courtesy to UMDNJ-SOM students, deadlines for UMDNJ-SOM OPTI programs are included in the information below. Other programs may have different deadlines, so make sure you are aware of all important dates wherever you apply.
Set up Elective rotations. It is recommended that whenever possible you obtain Electives at the training programs to which you want to apply and in the specialties you wish to train.
Determine where you will apply for internship. If you have questions or concerns about specific choices, seek advice from faculty, Academic Affairs, Students Affairs, or GME staff, and/or graduates (current house staff or alumni).
Find out the deadlines and requirements for application to each specific program. Keep careful records, as program deadlines and requirements may vary.
Start revising your curriculum vitae (CV). The Director of Academic Affairs can assist student with developing their CVs.
If you are seeking a residency in Neurology, Child Neurology, Neurosurgery, Ophthalmology or Plastic Surgery, register for the San Francisco Match at http://www.sfmatch.org. All deadlines for registration fall within the late August/early September timeframe. However, each residency has its own specific timetable, available at the website.
Select the faculty members whom you will ask to write your recommendation letters (preferably, but not absolutely, from the same specialty area in which you are applying). Letters should be forwarded to Academic Affairs. You may start this process as early as first year of medical school.
Complete your CV and forward it to Academic Affairs for preparation of your Dean’s Letter.
Applicants will receive MyERAS tokens from Academic Affairs in the beginning of July. These tokens will allow applicants access to the applicant manual on the ERAS website at http://www.aamc.org/students/eras/start.htm. and are also used to register with ERAS and create your profile and MyERAS application.
Applicants can begin working on their applications in ERAS beginning July 1, 2012 and begin selecting and applying to Osteopathic Internship programs starting July 15, 2012 . Write your personal statement and create your list of recommendation writers on ERAS. Students must also designate slots for Letters of Recommendation. LORs cannot be uploaded to your application without designating a slot for the letter. Be sure to authorize transmission of your COMLEX (and/or USMLE scores) on the ERAS website. Also certify and submit your MyERAS application (or other methods by which the programs you are applying for are taking applications).
Beginning in June, students interested in the osteopathic match can download the Agreement form for participation in the AOA Intern/Resident Registration program (the “Match”) from the National Matching Services, Inc. (NMS) via their website http://www.natmatch.com/aoairp/index.htm. To register, each student must return a signed Agreement to NMS accompanied by the appropriate registration fee byNovember 1, 2012.
Students interested in the allopathic (M.D.) match register at http://www.nrmp.org/res_match/index.html. Students must register online at that website by November 30, 2012. Follow the procedure outlined in their “Applicant User Guide,” which may be printed from the NRMP website.
Attend workshops offered by Academic Affairs and Graduate Medical Education on interviewing skills and the intern application process.
Get all necessary documents (Dean's Letter, Transcripts, board scores, etc.) and submit them to Academic Affairs to be uploaded into ERAS.
Coordinate with faculty to have your recommendation letters sent to the Office of Academic Affairs for submission into ERAS by the application deadlines. It is your obligation to follow up and ensure that letters have been received by Academic Affairs.
Choose the programs in which you are interested and assign documents to be sent to programs on the ERAS website.
Apply to and pay for programs.
Send documents to programs as they become available. It is not necessary to wait until all documents are ready to apply to programs. This may allow you to set up interviews earlier in the process.
UMDNJ-SOM OPTI will send out letters to students with completed application files to schedule their interviews.
OCTBER 4, 2012
Deadline for submissions of student and program Rank Order Lists of San Fransico Match for Neurology. NO RANK ORDER LISTS OR AGREEMENTS CAN BE ACCEPTED AFTER THIS DATE.
October 10, 2012
UMDNJ-SOM OPTI deadline for internship applications.
San Francisco Match results for Neurology is released to institutions. The institutions must contact applicants.
Dean's Letters (MSPEs) are released to osteopathic programs.
Interviews for UMDNJ-SOM OPTI internship positions.
Check the status of your applications at all programs.
Dean's Letters (MSPEs) are released to allopathic programs.
Recommended date by which students should return their agreements and registration fees to NMS for the osteopathic match.
November 23, 2012
Instructions for submitting Rank Order Lists and obtaining Match results will be provided by NMS to registered students.
November 30, 2012
Register for allopathic match by this date
Military match occurs.
January 08, 2013
Deadline for submission of student and program Rank Order Lists to San Francisco Match for Ophthalmology. NO RANK ORDER LISTS OR AGREEMENTS CAN BE ACCEPTED AFTER THIS DATE.
JANUARY 15, 2013
San Francisco Match results for Ophthalmology is released to institutions. The institutions must contact applicants.
Deadline for submission of student and program Rank Order Lists to San Francisco Match for Child Neurology. NO RANK ORDER LISTS OR AGREEMENTS CAN BE ACCEPTED AFTER THIS DATE.
Deadline for submission of student and program Rank Order Lists to NMS for osteopathic match. NO RANK ORDER LISTS OR AGREEMENTS CAN BE ACCEPTED AFTER THIS DATE.
February 11, 2013
Results of the osteopathic match are released to all participants (students and institutions). Contracts for each matched student are sent within 10 working days after receipt of the Match results to the student for signature. Each matched student must sign and return the contract to the institution within 30 days after receiving the contract.
A few days after match, letters will be sent out by UMDNJ-SOM OPTI to all students that will be ranked for internship
Start of osteopathic scramble process for unmatched individuals and programs.
February 20, 2013
Deadline for submission of student and program Rank Order Lists to NMRP for allopathic match. NO RANK ORDER LISTS OR AGREEMENTS CAN BE ACCEPTED AFTER THIS DATE.
March 11, 2013
Results of the allopathic match are released to all participants (students and institutions) an start of allopathic scramble process for unmatched individuals and programs.
March or April
Preliminary intern orientation for UMDNJ-SOM OPTI entering class.
May 07, 2013
Deadline for submission of student and program Rank Order Lists to San Francisco Match for Plastic Surgery. NO RANK ORDER LISTS OR AGREEMENTS CAN BE ACCEPTED AFTER THIS DATE.
San Francisco Match results for Plastic Surgery are released to programs. The programs must contact applicants.
May 20, 2013
Class of 2013 Convocation
May 22, 2013
Class of 2013 Commencement
Graduation from UMDNJ-SOM. Congratulations!
After Year IV
Current intern class graduation
(New intern class for UMDNJ-SOM OPTI will provide house coverage this night)
Comprehensive intern orientation for UMDNJ-SOM OPTI entering class.
UMDNJ-SOM OPTI internship begins (week after orientation).
Internship/residency orientation and start dates. Check programs for specific dates