Constitution of the Alumni Association of the University of Medicine and Dentistry of New Jersey

School of Osteopathic Medicine

Adopted 3/22/00

ARTICLE I: NAME

The name of the Association shall be the: Alumni Association of the University of Medicine and Dentistry of New Jersey-School of Osteopathic Medicine.

ARTICLE II: OBJECTS

The objects of this Association will be to advance the mission of osteopathic medical education and the osteopathic profession, to promote the interests of the University of Medicine and Dentistry of New Jersey-School of Osteopathic Medicine, and mutual acquaintance among all members of the Association.

ARTICLE III: MEMBERSHIP

Section 1.

The membership of the Association shall be composed of members and honorary members.

Section 2.

Active members are graduates of the UMDNJ-School of Osteopathic Medicine.

Section 3.

Honorary members shall be those elected by the Executive Committee to membership for significant contributions which have furthered the objectives of the Association.

Section 4.

Only active members in good standing may be eligible to vote or to be elected officer or Board member. In order to be in good standing, the member must comply with the rules of this Association and be a dues paying member.

Section 5.

The annual dues shall be recommended by the Executive Committee and shall be payable during the fiscal year.

Section 6.

The fiscal year of the Association shall begin of the first day of July and shall end on the 30th day of June.

ARTICLE IV: OFFICERS

Section 1.

The officers of this Association shall be a President, a Vice President, a Secretary/Treasurer, the Annual Fund Chair and the Immediate Past-President. None shall hold more than one office during any one year. All Officers must be active members in good standing and active in support of the Annual Fund Campaign.

Section 2.

The Office of President may only be held by a graduate of the UMDNJ-School of Osteopathic Medicine. The President shall be the presiding officer at all meetings of the Association and the Board. He/she shall be an ex-officio member of all committees except the Nominating Committee. The President, with the advice of the Executive Committee, shall have the power to fill the unexpired term of any position that becomes vacant.

Section 3.

The Office of Vice President may only be held by a graduate of the UMDNJ-School of Osteopathic Medicine. The Vice President shall perform all duties of the President during his or her absence or disability, and shall succeed to the Office of President in the event of the withdrawal or resignation of the President. The Vice President (President Elect) shall succeed the Office of President at the completion of the elected term(s) of President.

Section 4.

The Office of Secretary/Treasurer may only be held by a graduate of the UMDNJ- School of Osteopathic Medicine. He/she shall keep a record of the proceedings of all meetings of the Association and the Board in one or more books provided for that purpose; see that all notices are duly given in accordance with the provision of these by-laws or as required by law; review and distribute the minutes of the Association and Board meetings to all within thirty (30) days after said meeting; he/she shall oversee the collection and, by the order of the Executive Committee according to the Constitution, shall review the disbursement of all funds of the Association. Regular accounts of all income and expenditures shall be kept and will be open to inspection at all times by members of the Executive Committee. The Secretary/Treasurer shall each year present a summary report of the finances of the Association.

Section 5.

The Office of Annual Fund Chair may only be held by a graduate of the UMDNJ- School of Osteopathic Medicine. He/she will provide leadership and advice for the Annual Fund Campaign, in cooperation with the Office of Alumni Affairs and UMDNJ Foundation. He/she will chair the Annual Fund Committee, review monthly reports of alumni giving, and be responsible for the management and investment of all Annual Fund monies.

Section 6.

The Office of Immediate Past President will be filled by the outgoing President of the Alumni Association. He/she will continue to be a member of the Alumni Association Board and Executive Committee, and will serve as advisor to the President.

Section 7.

Each Officer shall serve for a term of three years or until a successor has taken office. There is no term limit.

ARTICLE V: EXECUTIVE COMMITTEE

Section 1.

The Executive Committee shall consist of the Officers of the Board. The Committee members will hold office for a term of three years, coinciding with their term of office on the Board of the Alumni Association.

Section 2.

The general business and executive control of the Association shall be vested in the Executive Committee.

Section 3.

The President shall be ex-officio Chairman of the Executive Committee.

Section 4.

If an officer resigns his/her post, the vacancy will be filled by a Presidential appointment for the interim period, with the majority approval of the Executive committee.

Section 5.

The Executive Committee shall render a periodical report to the Board. Transcripts from this report may be published in the Alumni Association newsletter.

Section 6.

Any Board member may designate an alternate to represent the absent Board member. The absent Board member shall inform the President he/she will be absent, and identify his/her alternate before a meeting at which the alternate will be in attendance.

Section 7.

The Executive Committee shall meet at intervals determined by the President.

ARTICLE VI: MEETINGS

Section 1.

The Association shall have an annual meeting for the transaction of business of the Association. The time and place of this meeting and any other meetings shall be determined by the Executive Committee.

Section 2.

A special business meeting of the Association may be convened by a majority of the Executive Committee.

Section 3.

Members shall be notified of a special meeting of the Association at least thirty (30) days in advance of such meetings.

Section 4.

Roberts' Revised Rules of Procedure shall be the parliamentary authority at all meetings. The presiding officer at any meeting may, at his/her discretion, appoint a parliamentarian.

Section 5.

A majority vote of the voting members present in person or represented by proxy at a meeting is required to pass a resolution. Each “voting member” shall be entitled to one (1) vote for each trustee position to be filled and shall have one (1) vote upon any question coming before any meeting of the members. Voting members are defined as all officers of the Board, excluding the President, and all general Board members including the student member. In the case of a tie, the President shall cast the deciding vote.

ARTICLE VII: NOMINATION AND ELECTION
OF OFFICERS AND BOARD MEMBERS

Section 1.

At least ninety (90) days before the annual meeting, the President shall appoint a Nominating Committee which shall consist of the Immediate past-president (who shall act as Chairman) and the President-Elect and two general Board members who are in a position to serve in this capacity. Nominees for any Board office do not need to be current members of the Board at the time of their nomination

Section 2.

The incumbent President-Elect shall become President at the annual meeting of the Association and shall remain as President until succeeded by an incoming President-Elect.

Section 3.

Nominations for officers and board members will be made by the nominating committee. In addition to the Alumni Association Officers, there will be five general board members that the nominating committee is responsible for nominating.

Section 4.

At least sixty (60) days before the annual meeting, the nominating committee's nominations for each officer and board member shall be made available by the Secretary to all members of the Association together with a notice that independent nominations may be made by mail when received by the Secretary thirty (30) days in advance of the annual meeting.

Section 5.

The slate of officers and members of the Board shall be elected by simple majority vote at the annual meeting. In the event there are no independent nominations for an office, the nominee selected by the nominating committee shall be declared elected.

Section 6.

The Office of the Annual Fund Chair will be appointed by the President-Elect (Vice President) with the advice of the Executive Committee at the same time the elected Board is installed.

Section 7.

The student member of the Alumni Association Board shall be appointed by the UMDNJ—SOM Student Council. This joint Student Council/ Alumni Association Board position will serve a one-year term, serving as liaison between the two groups.

ARTICLE VIII: COMMITTEES

Section 1.

Special committees may be designated for particular functions by the President.

Section 2.

Appointments to special committees shall be made by the President with the approval of a majority of the Executive Committee.

ARTICLE IX: AMENDMENTS

Section 1.

All proposed changes in this constitution shall be submitted in writing to the Executive Committee for its approval.

Section 2.

If passed by two-thirds of the members of the Executive Committee, the proposed changes shall be presented to the general membership at the annual meeting and passed by a simple majority vote.

Section 3.

Amendments shall take effect immediately upon adoption.